Organizational Prompts

Organizational prompts are a powerful feature designed to streamline prompt management and ensure consistency across your organization or team. Here's how they work:

Key Features

1. Creation and Management by Organization Owner:

   • Only the organization owner has the authority to create, update, or delete organizational prompts. This ensures centralized control and consistency.
     
     

2. Unified Prompt List:

   • Practitioners within the organization will see a combined list of their personal prompts and the organizational prompts.
     
     
   • Personal (practitioner) prompts are always displayed at the top of the list, followed by the organizational prompts.
     
     

3. Viewing and Access:

   • Practitioners can view the organizational prompts under the Settings menu.
   • Notes: Practitioners cannot test against or update the organizational prompts directly. To make changes, they must request the organization owner.
     
     

4. Creating Personal Prompts from Organizational Prompts:

   • Practitioners have the ability to copy any organizational prompt and modify it to create a new personal prompt. This enables customization while maintaining a base level of consistency.
     
     

5. Version History and Rollback:

   • All previous versions of organizational prompts are stored and accessible.
   • Both the organization owner and the members can view different versions of a prompt, allowing the team to roll back to previous versions if needed.

How to Use Organizational Prompts

1. For Organization Owners:

   • Navigate to the Settings menu and select Prompts templates 
   • From here, you can create new prompts, update existing ones, or delete prompts that are no longer needed.   To allow sharing of the prompt ensure that the "Share with members of my organisation" is ticked.
     
     
   • Ensure to communicate any updates or changes to your team to keep everyone informed.
     
     

2. For Practitioners:

   • You will notice organisational prompts being available in your prompts -  these are labelled 
     
     
   • If you need to modify an organizational prompt, you can copy it and create a new personal prompt.
   • For any updates or changes to the organizational prompts, contact your organization owner with your request.

Best Practices

• Consistency: Use organizational prompts to maintain a consistent approach and language across your team.
• Communication: Regularly update your team about any changes to the organizational prompts.
• Version Control: Utilize the version history feature to track changes and roll back if necessary, ensuring that your prompts are always up-to-date and effective.

By leveraging organizational prompts, you can enhance collaboration, maintain consistency, and streamline the prompt management process within your organization.